Administrative Clerk - Archivist
Job SummaryThe Administrative Clerk - Archivist (Facilities Archives Technician) executes tasks to support Administrative Operations construction archives.
Responsibilities include, but are not limited to, organizing, arranging, and maintaining the facilities plan room containing records representing the built history of the University.
You will collect, evaluate and make records available by digitizing records and content.
This position will perform quality control of records and metadata by running queries and reports.
Scan and import records of a variety of sizes, conditions, and formats into construction archive database and apply consistent indexing for reliable retrieval.
You will evaluate requests and recommend the best available resources to assist in finding the most appropriate solution for their needs.
You will also collaborate with Information Technology on upgrades to the construction archives database and equipment needs.
This position requires lifting and placing boxes of records on shelving units, which weigh upwards of 40lbs and using step ladders.
Additionally, the position also requires placing drawing sets in flat files.
Drawing sets can weigh up to 20 lbs.
and are awkward to move and place in file order within the shelves.
This position will be a hybrid position with you working part of the time on campus and the remaining remotely.
What We're Looking For:
Education and
Experience:
High school diploma/GED Preference towards degree or coursework in an information science or social science field such as informatics, management information systems, library science, history, or anthropology Four (4) years of experience managing records and information Experience with scanning hardware/ software and document management systems Skills Needed:
Highly organized and motivated individual with commitment to detail Personal computer and related software skills e.
g.
, excel spreadsheets, database, data query, internet, etc.
are necessary Must be self-starting with ability to focus on and prioritize tasks while meeting deadlines Must possess a learning orientation to changing technology and business processes Ability to:
analyze customer needs and creative solutions to problems build working relationships among a diverse workforce at all levels communicate effectively, maintain confidentiality and use tact and discretion Preferred:
Facilities experience
Experience:
working with historical documents or primary sources in a university setting scanning equipment and software Knowledge of archival concepts and practices Ability to read and interpret blueprints Additional Information:
Purdue will not sponsor an employment authorization for this position A Background Check will be required for employment in this position FLSA:
Non-Exempt (Eligible for Overtime) Retirement Eligible:
Non-exempt Defined Contribution Plan Purdue University is an EOE/AA employer.
All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply Benefit Statement:
Purdue University offers a substantial Benefit Package, including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days What Sets Us Apart:
We never stop, we keep going, because Discovery is in our DNA, and we want you to discover a Career at Purdue University! Come work alongside a family of diverse culture with faculty, students, and staff who come together to become one, Boilermakers! Our greatest adventures are yet to come, and we want to include you.
Come take your Next Giant Leap and Discover your next career!Career StreamCompensation Information:
Administrative and Operational Support 3Salary Band:
S040Link to Purdue University's compensation guidelinesJob Code #20002464Link to Career Path Maker Recommended Skills Administration Business Informatics Business Processes Communication Confidentiality Construction Estimated Salary: $20 to $28 per hour based on qualifications.
Responsibilities include, but are not limited to, organizing, arranging, and maintaining the facilities plan room containing records representing the built history of the University.
You will collect, evaluate and make records available by digitizing records and content.
This position will perform quality control of records and metadata by running queries and reports.
Scan and import records of a variety of sizes, conditions, and formats into construction archive database and apply consistent indexing for reliable retrieval.
You will evaluate requests and recommend the best available resources to assist in finding the most appropriate solution for their needs.
You will also collaborate with Information Technology on upgrades to the construction archives database and equipment needs.
This position requires lifting and placing boxes of records on shelving units, which weigh upwards of 40lbs and using step ladders.
Additionally, the position also requires placing drawing sets in flat files.
Drawing sets can weigh up to 20 lbs.
and are awkward to move and place in file order within the shelves.
This position will be a hybrid position with you working part of the time on campus and the remaining remotely.
What We're Looking For:
Education and
Experience:
High school diploma/GED Preference towards degree or coursework in an information science or social science field such as informatics, management information systems, library science, history, or anthropology Four (4) years of experience managing records and information Experience with scanning hardware/ software and document management systems Skills Needed:
Highly organized and motivated individual with commitment to detail Personal computer and related software skills e.
g.
, excel spreadsheets, database, data query, internet, etc.
are necessary Must be self-starting with ability to focus on and prioritize tasks while meeting deadlines Must possess a learning orientation to changing technology and business processes Ability to:
analyze customer needs and creative solutions to problems build working relationships among a diverse workforce at all levels communicate effectively, maintain confidentiality and use tact and discretion Preferred:
Facilities experience
Experience:
working with historical documents or primary sources in a university setting scanning equipment and software Knowledge of archival concepts and practices Ability to read and interpret blueprints Additional Information:
Purdue will not sponsor an employment authorization for this position A Background Check will be required for employment in this position FLSA:
Non-Exempt (Eligible for Overtime) Retirement Eligible:
Non-exempt Defined Contribution Plan Purdue University is an EOE/AA employer.
All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply Benefit Statement:
Purdue University offers a substantial Benefit Package, including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days What Sets Us Apart:
We never stop, we keep going, because Discovery is in our DNA, and we want you to discover a Career at Purdue University! Come work alongside a family of diverse culture with faculty, students, and staff who come together to become one, Boilermakers! Our greatest adventures are yet to come, and we want to include you.
Come take your Next Giant Leap and Discover your next career!Career StreamCompensation Information:
Administrative and Operational Support 3Salary Band:
S040Link to Purdue University's compensation guidelinesJob Code #20002464Link to Career Path Maker Recommended Skills Administration Business Informatics Business Processes Communication Confidentiality Construction Estimated Salary: $20 to $28 per hour based on qualifications.
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