Executive Assistant
West Lafayette, IN West Lafayette, IN Estimated:
$38.
1K - $48.
2K a year Estimated:
$38.
1K - $48.
2K a year 13 days ago 13 days ago 13 days ago Job Summary This position will provide high-level administrative support to the Senior Vice Provost leading the Purdue University in Indianapolis efforts.
Purdue University in Indianapolis is a new, fuly engaged extension of our flagship campus bringing the academic rigor and accessible excellence to central Indiana.
This position is located in West Lafayette.
Limited remote work may be available based on business need and supervisor discretion.
Responsibilities:
Exercise discretion and independent judgment to collect and analyze information requests and identify trends to create operational efficiencies Conserve executive's time by reading, researching, and routing correspondence Respond to non-routine inquiries and issues from internal and external sources Draft and edit communications:
conduct research and prepare reports and presentations Represent the executive at meetings, functions, and events Maintain executive's calendar, schedule complex meetings, prepare agendas, arrange complex national and international travel, and ensure support materials are prepared and available Develop, implement, and maintain/improve processes related to administrative operations to ensure compliance with University policies and procedures Plan and execute the logistics of programs, projects, workshops, events, and presentations Monitor operating budget and maintain financial records for administrative support Create, update, and maintain databases, websites, and mailing lists Mentor and train support staff What We're Looking For:
Bachelor's Degree in Communications, Business Administration, Management, or a related field Two or more years of experience in a high-level administrative support role Consideration will be given to an equivalent combination of required education and related work experience Skilled in using discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes Ability to handle frequent interruptions, prioritize tasks, meet deadlines, and maintain confidentiality Strong organizational and time management skills and attention to detail Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, web conferencing tools, etc.
Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs Skilled in interpreting policies and procedures to proactively resolve issues Skilled identifying problems, generating ideas for improvement, and recommending or implementing solutions Skilled in using discretion regarding when to involve the Executive, when to resolve issues independently, or when to engage others.
Ability to make decisions quickly and adjust as needs arise in a high-pressure environment Excellent written, verbal and interpersonal communication skills What We Want You to Know:
Purdue will not sponsor employment authorization for this position A background check is required for employment in this position FLSA:
Exempt (Not eligible for overtime) Retirement Eligibility:
Defined Contribution Waiting Period Purdue University is an EOE/AA employer.
All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply What You'll Get in Return:
All university employees are afforded a generous benefits package, https:
//www.
purdue.
edu/hr/benewell/index.
php, including medical/dental/vision insurance, paid time off, and retirement contributions.
As part of Purdue University's expansive employee benefit package, the University is proud to offer its employees the opportunity to grow, learn, and advance by offering a tuition remission opportunity at both Purdue University and Purdue Global.
Take Your Next Giant Leap We never stop, we keep going, because Discovery is in our DNA, and we want you to discover a Career at Purdue University! Come work alongside a family of diverse culture with faculty, students, and staff who come together to become one, Boilermakers! Our greatest adventures are yet to come, and we want to include you.
Come take your Next Giant Leap and Discover your next career!.
Estimated Salary: $20 to $28 per hour based on qualifications.
$38.
1K - $48.
2K a year Estimated:
$38.
1K - $48.
2K a year 13 days ago 13 days ago 13 days ago Job Summary This position will provide high-level administrative support to the Senior Vice Provost leading the Purdue University in Indianapolis efforts.
Purdue University in Indianapolis is a new, fuly engaged extension of our flagship campus bringing the academic rigor and accessible excellence to central Indiana.
This position is located in West Lafayette.
Limited remote work may be available based on business need and supervisor discretion.
Responsibilities:
Exercise discretion and independent judgment to collect and analyze information requests and identify trends to create operational efficiencies Conserve executive's time by reading, researching, and routing correspondence Respond to non-routine inquiries and issues from internal and external sources Draft and edit communications:
conduct research and prepare reports and presentations Represent the executive at meetings, functions, and events Maintain executive's calendar, schedule complex meetings, prepare agendas, arrange complex national and international travel, and ensure support materials are prepared and available Develop, implement, and maintain/improve processes related to administrative operations to ensure compliance with University policies and procedures Plan and execute the logistics of programs, projects, workshops, events, and presentations Monitor operating budget and maintain financial records for administrative support Create, update, and maintain databases, websites, and mailing lists Mentor and train support staff What We're Looking For:
Bachelor's Degree in Communications, Business Administration, Management, or a related field Two or more years of experience in a high-level administrative support role Consideration will be given to an equivalent combination of required education and related work experience Skilled in using discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes Ability to handle frequent interruptions, prioritize tasks, meet deadlines, and maintain confidentiality Strong organizational and time management skills and attention to detail Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, web conferencing tools, etc.
Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs Skilled in interpreting policies and procedures to proactively resolve issues Skilled identifying problems, generating ideas for improvement, and recommending or implementing solutions Skilled in using discretion regarding when to involve the Executive, when to resolve issues independently, or when to engage others.
Ability to make decisions quickly and adjust as needs arise in a high-pressure environment Excellent written, verbal and interpersonal communication skills What We Want You to Know:
Purdue will not sponsor employment authorization for this position A background check is required for employment in this position FLSA:
Exempt (Not eligible for overtime) Retirement Eligibility:
Defined Contribution Waiting Period Purdue University is an EOE/AA employer.
All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply What You'll Get in Return:
All university employees are afforded a generous benefits package, https:
//www.
purdue.
edu/hr/benewell/index.
php, including medical/dental/vision insurance, paid time off, and retirement contributions.
As part of Purdue University's expansive employee benefit package, the University is proud to offer its employees the opportunity to grow, learn, and advance by offering a tuition remission opportunity at both Purdue University and Purdue Global.
Take Your Next Giant Leap We never stop, we keep going, because Discovery is in our DNA, and we want you to discover a Career at Purdue University! Come work alongside a family of diverse culture with faculty, students, and staff who come together to become one, Boilermakers! Our greatest adventures are yet to come, and we want to include you.
Come take your Next Giant Leap and Discover your next career!.
Estimated Salary: $20 to $28 per hour based on qualifications.
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